Budget planner
Build a defensible AI budget by role, headcount, and usage intensity. Every number below is sourced, the link updates as you edit, and it’s exportable for the board deck.
Who’s on the roster
Model the org by role, headcount, and usage intensity — everything below updates live.
Org spend
Monthly total
$2,700
Band $1,080–$6,500 (p25–p75)
Annual
$32,400
12 × monthly total
If everyone ran at power (p90)
$16,200
Sensitivity: every seat at the top usage band
Before you present this
These bands are seeded from published references and labeled assumptions — community percentiles replace them at n≥5 per role. Board-ready means sourced, not certain.
Per-role breakdown
Per-seat monthly, the p25–p75 band behind it, and the row total.
| Role | Headcount | Intensity | Per seat / mo | Band (p25–p75) | Row total / mo | Source |
|---|---|---|---|---|---|---|
| Software engineer | 10 | Typical (p50) | $250 | $100–$600 | $2,500 | Seeded DX: $150–250/dev/mo Claude Code avg, $200–600 blended seat+tokens; Microsoft/Uber reported $500–2,000/eng/mo; Uber cap $1,500 (2026) |
| Data analyst | 2 | Typical (p50) | $100 | $40–$250 | $200 | Seeded Assumption: ~40% of software-engineer spend (no published per-role source yet) |
| Total | 12 | $1,080–$6,500 | $2,700 |
Subscription anchors
Sanity-check the bands above against flat subscription pricing.
- Claude — Pro $20 · Max $100/$200 · Team $25–125/seat
- Cursor — Pro $20 · Ultra $200 · Teams $40–120/seat
- Copilot — $10–100/seat with usage-based AI credits since Jun 2026
Consumption/credit billing is why flat per-seat anchors stopped working as budgets.
Provider pricing pages, verified 2026-07-31.